MailStore Server 9 - with Updates and Support Service for 1 Year - Computer Alliance
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MailStore Server 9 - with Updates and Support Service for 1 Year

Web ID: 10926

One of the World’s Leading Solutions for Email Archiving, Management and Compliance for Small and Medium-Sized Businesses. This version includes standard update and Support Service for 1 Year, but is a perpetual license after that. Renewals are easily available upon request. Minimum order quantity is 5 licenses. This is not a physical product, it is licensed software ordered in the name of the customer. ONLY WHILE STOCKS LAST!
Warranty: EULA
Manufacturer Website


Businesses of all sizes can benefit from the legal, technical, and financial advantages of modern, secure email archiving with MailStore Server.

The software creates 1:1 copies of all emails in a central email archive to ensure the security and availability of any amount of data for years to come.

Users can still access their email using Microsoft Outlook, MailStore Web Access, or mobile devices such as tablets or smartphones, and search through them at breathtaking speed.

MailStore Server combines powerful technology with low cost and user friendliness.

Email is not only one of the most important ways of communicating, it is also one of the largest and most valuable information resources. Only those who are able to manage emails efficiently can truly consider themselves ready for the future.

Regulatory Compliance & eDiscovery

MailStore Server helps companies meet a growing number of regulations on email compliance, eDiscovery, and other legislation. MailStore Server is also an important tool that helps these companies protect themselves against general legal risk or customer complaints.

Protection Against Data Loss

Total Protection Against Data Loss

Email can be lost due to technical errors such as corrupt PST files, or deleted by users. Users often delete their entire inbox when they leave the company. MailStore Server can eliminate these risks completely.

Reduce IT Costs

Overloaded servers, increasing storage costs, and complex backup and restore processes place an enormous strain on the IT department and its budget. MailStore Server reduces these costs permanently. Furthermore, it shields against financial risks stemming from data loss or legal conflicts.

One-Click Restore

One-Click Restore for All Users

Users can restore email from the archive with a single mouse click. The administrator no longer has to go through the time-consuming process of recovering them from the backup.

Control over PST Files

PST files are prone to error and difficult to manage. PST file archiving with MailStore Server allows you to solve this problem easily.

Fast Search

Fast Search Increases Productivity

Emails are an important and very extensive knowledge resource. MailStore Server enables all users to access their email easily and extremely fast, increasing productivity within the company.

Simplify Mail Server Backup and Restore

By reducing the mail server’s data load, it can be backed up much more easily and restored faster in the event of failure. Moreover, emails are still available in the archive if the mail server is out of service.

Reduce the Workload of Mail Servers

Reduce the Workload of Mail Servers

Email can be deleted from the mail server’s mailboxes according to a rule-based process once they have been archived. This allows the workload of the server to be maintained at a consistently low level. Procedures such as transferring email to PST files and mailbox quotas become redundant.

Centralization of Distributed Emails

Emails are often distributed across various mail servers, the computers of different users, or external service providers. MailStore Server enables all email in the company to be stored in a central location and searched.

Storage Requirements

Lower Storage Requirements

MailStore Server was designed for the secure and efficient management of very large data volumes and reduces storage requirements by means of single-instance technology and compression.

Flexible Archiving

MailStore Server supports most standard email servers, Internet mailboxes, email clients and file formats. The archiving strategy can therefore be customized based on the specific detailed needs of a company.

  • Archiving of existing mailboxes, public folders, and PST files
  • Archiving of all emails as they are received and sent
  • Emails can be deleted from mailboxes once they have been archived according to a rule-based process

Scalable Storage Technology

At the core of MailStore Server is a highly sophisticated storage technology that does not require an external database management system and is available immediately after setup is complete. The archive consists of any number of archive stores – for example one per quarter or year – making the solution extremely flexible and scalable to any volume of data or number of users. For the end user, the archive store concept is completely transparent. The user works with one combined view on the entire archive.

In practice, this allows for installations that support more than a thousand archived mailboxes and the users who access them.

Archive stores are created, by default, in the file system and do not require any further configuration. For specific business needs, an advanced configuration is possible, providing additional options for storage like integration with external databases (Microsoft SQL Server or PostgreSQL).

Reliable Compliance Features

A comprehensive technology concept ensures that companies using MailStore Server are able to comply with regulatory or business record retention requirements at all times.

  • 100% complete archiving of all emails possible
  • Tamper-proof thanks to AES256 encryption, SHA1 hash values, and other measures
  • Configurable retention periods
  • Integrated auditing system delivers seamless logging and transparency

Fast Access for All Users

When accessing the archive, users can perform a full-text search (including all file attachments) or use the regular folder structure. Emails can be recovered using one-click restore or simply opened to forward the message or send a reply.

  • MailStore Outlook Add-in
    Seamless integration in Microsoft Outlook
  • MailStore Web Access
    Access using any internet browser
  • MailStore Mobile Web Access
    For iPhone, iPad, iPod touch, BlackBerry, Google Android and Windows Phone
  • MailStore IMAP Server
    Integration of the archive as a read-only mailbox into any email program or onto a mobile device via an integrated IMAP server

Powerful Export Features

MailStore Server is not a one-way street. Every email can be restored from the archive at any time by using standard file formats. This guarantees long-term independence for companies - even from MailStore Server itself.

  • Microsoft Exchange mailboxes
  • Mailboxes from any email server (IMAP)
  • Forwarding via SMTP
  • Directory in file system (RFC822 EML, MSG, and PST files)
  • Microsoft Outlook, Outlook Express, and Windows Mail
  • Mozilla Thunderbird and SeaMonkey



Supported Email Servers and Internet Mailboxes

  • Microsoft Exchange Server 2003, 2007, 2010 and 2013 (including Windows Small Business Server)
  • Hosted Exchange
  • Microsoft Office 365 (Exchange Online)
  • MDaemon Messaging Server
  • IceWarp Mail Server
  • Kerio Connect
  • IMAP4-compatible email server
  • POP3-compatible email server
  • Internet and webmail inboxes such as Gmail or GMX (via IMAP or POP3)

Archiving Methods

  • Full archiving of all emails as they are sent and received
  • Archiving of existing mailboxes and files (manual or scheduled)
  • Archiving of public folders (manual or scheduled) and shared mailboxes

Supported Email Clients

  • Microsoft Outlook 2000, XP, 2003, 2007, 2010, 2013
  • Microsoft Outlook Express 6.0
  • Microsoft Windows Mail
  • Microsoft Windows Live Mail
  • Mozilla Thunderbird and SeaMonkey

Supported Email File Formats

  • RFC822/MIME-compatible email files (.eml)
  • PST files
  • MSG files (Outlook format)
  • MBOX files

Archiving Via the MailStore Proxy Server

Companies without an email server can automatically archive all incoming and outgoing email correspondence via the MailStore proxy server (SMTP and POP3).

General Features

  • No changes made to email servers and emails
  • No administrative access to the email server required
  • Folder structure of mailboxes is imported into the archive
  • Size of mailboxes can be reduced through rule-based deletion
  • Emails are archived in a MIME-compatible manner with no loss of information


Supported Access Methods

  • MailStore add-in for Microsoft Outlook XP, 2003, 2007, 2010 and 2013; deployment via group policies is possible
  • MailStore Web Access (access using any internet browser)
  • MailStore Mobile Web Access: For iPhone, iPad, iPod touch, BlackBerry, Google Android and Windows Phone
  • MailStore IMAP Server (a user’s archive can be integrated into any IMAP-enabled device or email program as a read-only mailbox)
  • MailStore Client Software for Windows

User Features

  • Fast full-text search of emails and file attachments
  • Access is also possible via the folder structure
  • Restore emails to the regular mailbox using one-click restore
  • Reply or forward archived emails by opening them directly in Microsoft Outlook or another email client
  • Access to the archives of other employees (based on assigned privileges)

General Features

  • Stub files and other technologies with a negative performance impact on the email server are not used
  • The end-user components are available in English, German, Dutch, French, Hungarian, Italian, Japanese, Polish, Portuguese, Spanish, Turkish, and Chinese.

Standard Archive Store

Available immediately after setup is complete, this storage type is suitable for most environments and requirements. Standard archive stores are created by MailStore Server in the file system and do not require an external database management system or special configuration steps. In practice, this allows for MailStore Server installations that support more than a thousand archived mailboxes and the users who access them. A standard archive store consists of the following components:

  • Embedded database – Stores email metadata
  • Container files - In these encrypted files with a “manageable” size of about 8 MB, the actual email headers, content and attachments are stored
  • Full-text indexes - These are created for each user and allow email and attachment searches to be completed very quickly

Advanced Archive Store

Advanced archive stores allow the use of external database management systems (Microsoft SQL Server and PostgreSQL) for data storage. This storage type is suitable for businesses with an existing IT infrastructure containing these types of systems that they would like to use for email archiving. Please note that the use of external DBMS is only an option, not a requirement. From a performance and scalability aspect, standard archive stores as described above work perfectly fine even for companies with thousands of users.


A MailStore email archive can be created from any number of standard or advanced archive stores. You can, for example, create one archive store per quarter or year, or automatically create a new store if the current one has reached a pre-set threshold. For the end user, the archive store concept is completely transparent. The user works with one combined view on the entire archive.

The distribution of the main archive into any number of independent archive stores allows for flexible and, if necessary, hierarchical storage management.

Archive Backup

Backups can be made using an integrated backup feature or third-party backup software. MailStore Server optimizes data storage for incremental backups and supports Volume Shadow Copy Service (VSS). Please refer to MailStore Help for details on VSS support.

Restoring Archives

In the event of damage or loss, an existing backup can be restored to a new MailStore Server installation within minutes when standard archive stores are used. Since the backup includes not only all archived emails but also all settings (such as users and permissions), there will be minimal downtime; recovery is simply a matter of copying directories back in the file system.

General Features

  • Suitable for any volume of data and any number of users
  • Lower storage requirements by using single instance archiving (duplicate content is only archived once) and compression of file attachments.
  • Tamper-proof through use of SHA1 hashes
  • Internal AES256 encryption of email bodies and attachments
  • Supports iSCSI, Fibre Channel, NAS, and SAN


Not a One Way Street

MailStore Server provides a number of export features that enable you to restore individual emails, entire mailboxes, or all emails from an archive.

Supported Export Destinations

  • Microsoft Exchange mailboxes
  • Mailboxes from any email server (IMAP)
  • Forwarding via SMTP
  • Directory in file system (RFC822 EML, MSG, and PST files)
  • Microsoft Outlook, Outlook Express, and Windows Mail
  • Mozilla Thunderbird and SeaMonkey


Compliance Features

  • MailStore Server enables 100% complete archiving of all emails within the company.
  • Archived emails are identical to the originals in every aspect.
  • Retention periods can be enforced.
  • Changes and events are logged via an integrated auditing feature in Windows event log.
  • Auditor access possible via special "auditor" user type.


  • Generation of SHA1 hash values from email content
  • Internal AES256 encryption of email texts and attachments
  • No direct access by MailStore client components to the archive files
  • It is not possible to change email content, either in the graphical interface or in the internal program.
  • Automatic and immediate archiving of all emails as they are received and sent prevents tampering before archiving via MailStore server

Long-Term Access to the Archive

MailStore Server is not tied to a proprietary file format. All archived emails can be exported in a single step at any time in the standard RFC822 format, which has established itself over 25 years. The exported files can be opened and edited in most email programs. In addition, MailStore Server offers many other export and restore functions.


 HTTPS based Management API

MailStore Server comes with a powerful HTTPS-based Management API. This API enables administrators and developers to automate the MailStore Server management by using script or programming languages such as C#, PHP or Python. Commands are sent via HTTP POST to the built-in API HTTPS server, return values are sent back in JSON or XML format.